Job Description

Overview Administrative Coordinator for the Vice President of Student Affairs at Inside Higher Ed. Under the supervision of the Vice President of Student Affairs, the role plans, coordinates and/or performs administrative, business management, and supportive service activities to enhance the mission of the College. It facilitates the overarching administrative support for the Student Affairs Division, including the Dean of Students, Dean of Student Engagement, and Dean of Enrollment Management and K-12 Services. Responsibilities Serves as a point of contact for the Student Services Department. Assists the Vice President of Student Affairs with managing schedules, appointments, incoming calls, and all internal and external coordinated meetings. Creates, stores, and disseminates all strategic enrollment data on a daily basis. Serves as the point of entry for all procurement timelines, system office report deadlines, and onboarding of new software. Assists with onboarding timelines for all new employees. Ensures documents related to state licensure requirements, SACS, CSSO and other required paperwork are current. Updates and edits college Student Affairs Policies and Procedures Manuals with required addendum updates as needed. Works with the College's Institution Effectiveness Office to ensure that Enrollment, Persistence, Retention, Completion, and Placement Reports are accurate and timely. Acts as a checks and balances officer of all enrollment management data. Provides enrollment trends reporting and gathers data for continuous and new student services programs. Ensures that all monthly reports from all Student Services Departments are submitted to the VP of Student Affairs and compiled into a comprehensive report. Assists in the preparation of enrollment predictions and evaluation of enrollment types and funnels. Prepares information for Student Services Division to be presented at Area Commission Board Meetings. Updates and edits the College's Student Affairs Handbook. Ensures all marketing, publications, and articles from the Student Affairs Division are accurate and have approval from the VP of Student Affairs. Ensures all deadline reporting of all departmental grants is gathered and alerts are disseminated to the responsible party. Collaborates on scheduling of monthly and quarterly meetings with divisional industry partners, high school principals, superintendents, ministerial alliances, and mayoral alliances, as well as community programs and leaders. Completes Temporary Employment Agreements for part-time staff and ensures they are submitted in a timely manner for payment. Works with Deans and HR to ensure all paperwork related to temporary employment is completed. Maintains departmental budgets by monitoring and executing budget transfers. Ensures timely submission of credit card receipts. Ensures monthly reconciliation of all departmental budgets. Prepares and maintains specialized reports in Excel, Word, Access, PDF, etc. Prepares and maintains grant-related documents. Assists with gathering statistical data for writing grants and the completion and submission of reports for departments. Performs other duties as assigned. Qualifications State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services, or a bachelor's degree may be substituted for the required work experience. Must have a valid driver's license. NETC Preferred Requirements: A bachelor's degree in a related field plus two (2) years of relevant experience in business management, public administration, or administrative services; or an associate's degree plus four (4) years relevant experience in business management, public administration, or administrative services. Preferred Qualifications Knowledge of NETC policies, procedures, rules, regulations, and program services. Knowledge of policies, procedures, rules and regulations related to College Credit and CE Functions. Knowledge of governmental fiscal and personnel procedures, practices, and policies. Knowledge of office practices, procedures, and equipment. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively. Additional Comments Responsible for planning, coordinating and performing administrative duties, managing the divisional budget and supporting service activities. Ability to lift 25 pounds. Must be able to perform duties with minimal supervision. Must be able to work flexible hours at times as required by supervisor. Job Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Online Audio and Video Media #J-18808-Ljbffr Inside Higher Ed

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